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英文函電書寫基本原則

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核心提示:英文函電書寫基本原則
 一,、Courtesy 禮貌


    語(yǔ)言要有禮且謙虛,及時(shí)地回信也是禮貌的表現(xiàn),。

    例如:
    We have received with many thanks your letter of 20 May, and we take the pleasure of sending you our latest catalog. We wish to draw your attention to a special offer which we have made in it.

 You will be particularly interested in a special offer on page 5 of the latest catalog enclosed, which you requested in your letter of 20 May.

二,、Consideration 體諒

    寫信時(shí)要處處從對(duì)方的角度去考慮有什么需求,,而不是從自身出發(fā),語(yǔ)氣上更尊重對(duì)方,。

    例如:
    "You earn 2 percent discount when you pay cash. We will send you the brochure next month. "就比"We allow 2 percent discount for cash payment. We won't be able to send you the brochure this month." 要好,。

三,、Completeness 完整

    一封商業(yè)信函應(yīng)概況了各項(xiàng)必需的事項(xiàng),如邀請(qǐng)信應(yīng)說(shuō)明時(shí)間,、地點(diǎn)等,,確忌寄出含糊不清的信件。

四,、Clarity 清楚

    意思表達(dá)明確,,要注意:

    (一)避免用詞錯(cuò)誤:

    例如:As to the steamers sailing from Hong Kong to San Francisco, we have bimonthly direct services.

此處bimonthly有歧義:可以是twice a month 或者once two month.故讀信者就迷惑了,可以改寫為:

    1.We have two direct sailings every month from Hong Kong to San Francisco.
    2.We have semimonthly direct sailing from Hong Kong to San Francisco.
    3.We have a direct sailing from Hong Kong to San Francisco.

    (二)注意詞語(yǔ)所放的位置:

    例如:
    1. We shall be able to supply 10 cases of the item only. 
    2. We shall be able to supply 10 cases only of the item.

    前者則有兩種商品以上的含義,。

    (三)注意句子的結(jié)構(gòu):

    例如:
    1.We sent you 5 samples yesterday of the goods which you requested in your letter of May 20 by air.
    2.We sent you, by air, 5 samples of the goods which you requested in your letter of May 20.

五,、Conciseness 簡(jiǎn)潔

    (一)避免廢話連篇:

    例如:
    1.We wish to acknowledge receipt of your letter...可改為:We appreciate your letter...
    2.Enclosed herewith please find two copies of...可改為: We enclose two copies of...

    (二)避免不必要的重復(fù):

    (三)短句、單詞的運(yùn)用:

    Enclosed herewith----->enclosed
    at this time----->now
    due to the fact that----->because
    a draft in the amount of $1000----->a draft for $1000

六,、Concreteness 具體

七,、Correctness 正確


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